Fleet Maintenance Scheduling: A Complete Guide
Preventive maintenance is the key to minimizing downtime and extending vehicle life. Here's how to build an effective maintenance program.
Types of Maintenance
1. Preventive Maintenance (PM)
Scheduled service based on time or mileage intervals to prevent failures before they occur.
2. Predictive Maintenance
Using data and sensors to predict when components will fail and service them just in time.
3. Corrective Maintenance
Repairs made after a failure occurs. This should be minimized in a well-run fleet.
Building a PM Schedule
Interval-Based Items
| Service | Light Vehicles | Heavy Trucks | |---------|---------------|--------------| | Oil Change | 5,000-7,500 km | 15,000-25,000 km | | Tire Rotation | 10,000 km | 20,000 km | | Brake Inspection | 20,000 km | 50,000 km | | Transmission Fluid | 50,000 km | 50,000 km | | Coolant Flush | 50,000 km | 50,000 km |
Daily Inspections
Drivers should check:
- Tire condition and pressure
- Fluid levels
- Lights and signals
- Brakes
- Mirrors and wipers
GPS Tracking Benefits for Maintenance
Automatic Service Reminders
Set up alerts based on actual mileage, not calendar dates.
Engine Hours Tracking
Essential for equipment that idles frequently.
Fault Code Reading
OBD-II connected devices can read diagnostic codes and alert you to problems.
Maintenance Cost Tracking
Log all service activities and costs per vehicle for accurate total cost of ownership.
Cost Savings
A well-implemented PM program can:
- Reduce breakdown frequency by 50-70%
- Extend vehicle life by 20-30%
- Lower per-mile operating costs by 10-15%
- Improve vehicle resale value
The bottom line: Every dollar spent on preventive maintenance saves $4-$5 in repair costs.
