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Asset Tracking

Fixed asset tracking system for Tanzanian teams.

A fixed asset tracking system for Tanzanian teams: tag tools, equipment, IT hardware and movable plant with QR, barcode, RFID or GPS, record every check-out, and get a live, audit-ready register instead of a once-a-year spreadsheet.

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Pain points

Problems we solve

→Tools "borrowed" never come back.
Check-out scan → assigned to user with expected return. Overdue alerts.
→Maintenance falls behind.
Recurring maintenance tasks per asset. Auto-alerts when due.
Workflow

How it works

  1. 1Tag each tool/asset with UHF or BLE tag.
  2. 2Tool crib: scan tag + employee ID = checkout.
  3. 3On return: scan tag = checkin.
Hardware

Recommended kit

Anti-metal UHF tagsBLE beaconsNFC NTAG213 employee badgesChainway C66
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Pricing

Plans

Starter TZS 35,000/mo (up to 100 assets) · Business TZS 150,000/mo

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Explore

Go deeper

vs fixed-asset register

From spreadsheet to live floor.

Tools & equipment

GPS on plant and gensets.

For NGOs

Donor-audit / book-to-floor.

Pricing in TZS

Plans, quoted per deployment.

FAQ

Frequently asked

What is a fixed asset tracking system?
Software plus tags (QR, barcode, RFID or GPS) that record where each asset is and who holds it, updating on every scan or movement — so you have a live register instead of a once-a-year spreadsheet.
How are assets tagged?
QR or barcode tags for most items, RFID for bulk scan-to-count, and GPS on high-value movable plant such as generators and site equipment. You can mix all four across one register.
Does it replace my fixed asset register?
No. A register calculates depreciation and book value for the accounts; tracking follows location and custody. Most organisations run both, with tracking feeding a verified count back to the register.
Is it suitable for an NGO or donor audit?
Yes — book-to-floor verification, tag-based counts and a timestamped custody trail are exactly what a donor audit asks for.
Can I run an audit from my phone?
Yes — scan tags on a mobile device to verify a count, check items in and out, and update records on the floor rather than back at a desk.
How much does asset tracking cost in Tanzania?
Asset tracking starts at TZS 35,000/mo (up to 100 assets), with a Business tier at TZS 150,000/mo, billed in TZS with a TRA-EFD VAT invoice. Tags are quoted per deployment based on your asset count.

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