Fleet & GPS
The Fleet module turns raw GPS positions into operational outcomes — driver behaviour, on-time delivery, fuel control, and proof of delivery. This guide covers driver onboarding, geofences, alerts, and history replay.
1. Onboard a driver
- Go to Fleet → Drivers → Invite.
- Enter the driver's name, phone number, and assign them a vehicle.
- The driver receives an SMS with a one-tap link to install the Trakora Driver app.
- They sign in with their phone number plus a 6-digit OTP — no passwords.
2. Pre-trip inspection
The driver app prompts a checklist before the engine is started:
- Lights, indicators, brakes, tyres, fuel, oil, water, first-aid, fire extinguisher
- Photo of the dashboard kilometre reading
- Signature
If a critical item fails the trip is blocked and a workshop alert fires.
3. Draw a geofence
- Fleet → Geofences → New.
- Pick Polygon for irregular shapes (yards, customer compounds) or Circle for radius-based (depots, fuel stations).
- Drag the points on the map. Trakora snaps to roads if you enable Snap-to-route.
- Save and assign trigger types: enter, exit, dwell over X minutes.
4. Alert routing
For each rule pick the channels:
- Push to the dispatcher's phone
- Email to the operations supervisor
- SMS as a fallback (costs ~25 TZS each)
- WhatsApp via the Trakora bot
- Webhook to your own ERP
Alerts respect the recipient's quiet hours (default 9 pm to 6 am EAT).
5. Proof of delivery (POD)
When a driver arrives at a customer geofence the app prompts for:
- Customer signature on screen
- 1–4 photos (cargo, dashboard, customer, damage)
- An optional note
The POD packet is stamped with location and time and pushed to the back office in real time.
6. Fuel logs
Two ways to capture fuel:
- Manual — driver photographs the pump display and enters litres.
- Automatic — connect a CAN-bus or fuel-level sensor (FMC650 + LLS-20160). Trakora ingests litres in tank every minute and computes consumption per 100 km.
7. History replay
Fleet → Vehicle → History. Pick a date range. The map plays back the trip with speed, ignition state, idle dwells, and harsh-driving events. Export as PDF for legal or insurance use.
Still stuck?
WhatsApp +255 759 702 766 or email support@trakora.co.tz.